ARTICLE I - MEMBERSHIP Section 1. Classification
A. Active Member. A person who is a dentist licensed in the state of North
Carolina and resides in Wake County or whose professional residence is
in Wake County may be elected to active membership.
B. Associate Member. A person who holds a professional dental degree
from an American dental school may be elected to associate membership.
C. Life Member. Practitioners who have reached age 65 and who have
been a member of the Raleigh-Wake County Dental Society for the previous
five (5) years will be classified as Life Members and upon application
in writing to the Treasurer may become non-dues paying members. Life
Members will be assessed for special meetings and functions. After ten
(10) years of Active Member status in the society and becoming 62 years
of age and retired from active practice, a member may petition the
Executive Board for Life Member status.
D. Disabled Active Member. A member in good standing who has
incurred or developed a physical condition that renders the person
incapable of performing clinical dentistry for an extended period of time
or permanently. Application must be made in writing to the Executive
Board including a medical certificate attesting to the disability. Disabled
active members are exempt from dues payment but are able to hold an
elected office.
E. Inactive Member. Those members who, because of temporary change
in residence or for other valid reasons as determined by the Executive
Board, desire to retain their identity with the Society on a non-attendance,
non-dues-paying basis.
F. Honorary Member. A person who has made significant contributions to
the
art and science of dentistry or those who, in the opinion of the Executive
Board, have rendered services to the Society justifying this honor.
Section II. Application
for Membership
A. Application for membership (active or associate classification) is made
in writing by filling out the “RWCDS Membership Information and Dues
Statement” form and accompanied by payment in the amount of a year’s
dues or in the amount of pro-rata dues based on the date of application.
The completed form and payment is to be directed to the Executive Director
or Treasurer.
B. Application for Inactive or Disabled Active classification must be made
in writing to the Executive Board giving reasons for seeking Inactive or
Disabled Active status. In addition, to be granted Disabled Active status
a medical certificate attesting to the condition must be included. Granting
of said membership is subject to the approval of the Executive Board.
Re-establishment of active membership can be accomplished by payment
of dues to the Executive Director or Treasurer.
Section III. Privileges
of Membership
An Active, Life or Disabled Active Member shall have all the privileges of
this Society. Associate Members shall have all privileges of the Society
except holding office. Inactive Members shall not have any privileges
of the Society. Privileges and duties of Honorary Members shall be
determined by the Executive Board.
ARTICLE II-DUES AND ASSESSMENTS Section 1.
The annual dues of this Society are due January 1st for the ensuing
calendar year and shall be set annually upon recommendation of
the Executive Board subject to a vote of approval by the Society. Section II.
In addition to annual dues, an assessment may be voted by the
Executive Board subject to the approval by the membership by a
majority vote at any regular meeting.
ARTICLE III - MEETINGS Section I. In general, the Society shall hold eight meetings a year wherein a
scientific, clinical dental technique, health care related, practice
management or dental political relations program is the main order of
business and as many social and business meetings as are needed or
desired as determined by the Executive Board. Section II.Quorum. Twenty-five percent of the Active, Associate, Life, and
Disabled Active Members shall constitute a quorum for the transaction of
business at any regular or called meetings.
ARTICLE IV - DUTIES OF OFFICERS Section 1. President.
The President shall:
A. Preside at all meetings of the Society and of the Executive
Board and shall exercise general supervision of the same.
B. Serve as ex-officio member of all committees.
C. Appoint all committees not otherwise provided for; and,
D. Perform such other duties as usually pertain to the office
and such duties as may be required of him by the Executive Board.
E. The term of office will be one year, and no more than two consecutive
terms of office shall be served.
Section II. President-Elect.
The President-Elect shall:
A. Serve as a member of the Executive Board.
B. Assist the President in the performance of duties.
C. Succeed to the office of President following the annual election;
and
D. Occupy the chair in the absence of the President.
Section III. Treasurer.
The Treasurer shall:
A. Collect and receive all money due the Society.*
B. Pay all bills of the Society.*
C. Be the custodian of all Society funds.*
D. Keep accurate accounts of all financial transactions.*
E. Serve as a member of the Executive Board.
F. Perform additional duties as assigned by the Executive Board.
G. Serve with the incoming Treasurer to prepare the projected budget
with input from Committee chairs.*
* With Executive Board approval the Treasurer can delegate any of
these duties to the Executive Director.
Section IV. Secretary.
The Secretary shall:
A. Keep all records of the Society, Executive Board, and Peer Review
Committee.*
B. Serve as a member of the Executive Board.
C. Maintain active records of dental positions wanted and needed.*
D. Attend to Society correspondence.*
E. Perform additional duties as assigned by the Executive Board.
* With Executive Board approval the Secretary can delegate any of these
duties to the Executive Director.
Section V. Editor.
The Editor shall:
A. Publish a newsletter announcing to members the time and place of
each meeting. The newsletter is to be mailed and/or emailed and posted
on the web site.
B. Publish the annual Members Directory of the Society. Assist the Webmaster
in maintaining the RWCDS web site with up to date information and
postings.
C. Act as the Society Historian.*
D. Serve as a member of the Executive Board.
E. Perform additional duties as assigned by the Executive Board.
* With Executive Board approval the Editor can delegate any of these
duties to the Executive Director.
Section VI. Webmaster.The Webmaster shall:
A. Maintain the operation of the Society's web site and update the content
and postings in a timely manner.
B. Serve as a member of the Executive Board.
ARTICLE V - EXECUTIVE BOARD Section I. Constituency. The
Executive Board shall be composed of the following:
A. The officers of this Society, who shall serve as officers of
the Executive Board;
B. The Immediate Past President ; and
C. Two members elected by the Society.
Section II.
Meetings. The Executive Board shall meet prior to each regularly-scheduled
business meeting and other times as often as is necessary to conduct
the business of the Society.
Section III. Quorum. Five members of the Board shall constitute a quorum for the transaction
of business.
Section IV.
Duties and Authority. The Executive Board shall transact all business of the society that does not
have to be conducted at a regular business meeting of the Society.
A. Shall pass on all new members.
B. Shall receive and consider reports and recommendation from the
various Standing Committees.
C. Shall at no time recommend or approve of more than ninety percent of
the income, plus reserve, for the current year, unless the Society votes by
three-fourths majority to do so.
D. Shall make periodic reports to the Society.
E. Shall cause the Treasurer and the Executive Director to be bonded in an
amount as it shall consider adequate.
F. Shall hear appeals from the Review Committee.
G. Shall determine pro-rated dues for new members and others except
those dropped from roll because of delinquent dues, in which case a
full year’s dues are required.
H. Shall publicize, through the various news media, the functions and
programs of the Society.
ARTICLE VI - STANDING COMMITTEES
AND THEIR DUTIES Section 1.
Program Committee
A. Constituency. The Program Committee shall consist of a Chairperson
and three members appointed by the President each to serve a one-year
term.
B. Duties. It shall be the function of this Committee to provide
for and arrange scientific and social programs during the year.
Section II. Audit
Committee.
A. Constituency. The Audit Committee shall consist of two members
appointed by the President to serve one-year terms.
B. Duties. It shall be the function of this Committee to establish
that money collected and expended by the Treasurer balance as
indicated by the checkbook and invoice statements and to insure
that reasonable accounting practices are being followed.
Section III.
Dental Health and Education Committee
A. Constituency. The Dental Health and Education Committee shall
consist of a chair-person and three members appointed by the President
to serve one-year terms.
B. Duties The purpose of this Committee shall be to formulate
and execute plans for public education in dental health. This
Committee will also act as an advisory committee to public dental
programs upon request and will be responsible for informing the
Society of the status of public dental programs that significantly
affect the Profession of Dentistry.
Section IV.
Membership Committee
A. Constituency. The Membership Committee shall be composed of
three members appointed by the President.
B. Duties. It will be the function of the Committee to identify
potential new members of this society and recommend them to the
Executive Board for approval. This Committee will also see that
all new members are oriented to the Society.
Section V.
Nominating Committee
A. Constituency. The Nominating Committee shall be composed of
three members appointed by the President.
B. Duties. It shall be the function of this Committee to place
in nomination a candidate for each elective office of the Society
at the appropriate time for election of officers.
Section VI.
Manpower Committee
A. Constituency. The Manpower Committee shall be composed of three
members appointed by the President, the Society's liaisons to
the Dental Auxiliaries and Wake Technical Community College (WTCC)
and representatives from the local Dental Hygiene Society and
Dental Assistant degree program, and the UNC School of Dentistry.
The Committee chair will be appointed by the President.
B. Duties. The Purpose of this Committee is to address the dental
manpower issues in the Wake County area. Activities include but
are not limited to Dental Career Days, maintenance of the Dental
Careers notebook, communications with the local schools and colleges,
as well as coordinating with similar efforts occurring statewide
through the North Carolina Dental Society and the American Dental
Association. This Committee makes recommendation to the Executive
Board on Society-supported scholarships to the WTCC Dental Assistant
Program.
Section VII.
Community Action Committee.
A. Constituency. The Community Action Committee shall consist
of at least two members appointed by the President representing
each of the current community programs supported by the Society.
B. Duties. The liaisons to community programs are charged with
representing the Society in matters pertaining to the development,
management, and ongoing support of the community programs. It
is the responsibility of the liaison to keep the Executive Board
informed about the community programs and recommend Society action
as necessary.
ARTICLE VII - NOMINATION
S AND ELECTIONS
Section 1. Officers. The following shall be the procedure for
the nomination and election of officers.
A. Nomination. Nomination of officers shall be made by the Nominating
Committee. Other nominations may be made from the floor. The report
will be made at the regular October meeting.
B. Election. A simple majority vote of the active, associate,
and life members assembled will be required for the election of
all officers. The vote will be taken by secret ballot. Elections
will be held during the regular November meeting.
ARTICLE VIII - RULES OF
ORDER
The Society shall be governed in all matters not covered by the
Constitution and By-Laws by Robert's Rules, Revised Edition.
ARTICLE IX – AMENDMENTS
The By-Laws may be amended by a three-fourths majority vote of the
total active membership at any regular meeting, provided that the
proposed amendment (s) has been made in writing and read to the
Society at any regular meeting; and, that the Secretary has notified
the membership and presented copies to the same of the proposed
amendment (s) by mail, email, fax and/or web posting at least two
weeks prior to the time the vote is taken.
